Planning and scripts
‘From January, as a member of the project team, I became responsible for planning, scripts and conference engineering,’
Pieter continues. ‘Especially when you’re in charge of those three things, you really know the many details of the event.’ That’s why PINO naturally took on a fairly central role,
in which both people from the organisation and suppliers constantly get to you for consultation and coordination. That
caused me to see and hear even more, in which I could incorporate into my planning and scripts. In this way,
we managed very well to keep an eye on all the details within a complex event, even with constant changes.’

Special guests and subsessions
Although the lesser press coverage suggests otherwise, the cyber conference was organizationally more complex than the nuclear
summit. Pieter: ‘Security was less strict: the security ring was not around the entire neighbourhood, but around the building. At the same time
the program was much more challenging with not only a plenary program, but also some 25 partly parallel subsessions. These had to be coordinated with four
different ministries and had many last minute changes: the stage set-up, for example, or the order of speakers. And this conference was not about 58 world leaders, who got about the same treatment, but about 250 special guests, divided into four different categories. These special guests came from countries, international organizations, businesses, NGOs, universities and could only partially be approached via embassies in The Hague. And then there’re more than 1,500 other participants… Fortunately, we at PINO are used to a lot.’